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Trello

Using Trello to Manage Your Course Creation Project

Creating a course for your business?

Then you’re managing a major project with lots of moving parts.

I have a piece of advice that will save your sanity and make your project go MUCH smoother — and then I have a software recommendation that goes with the advice.

So first: The best way to set yourself up for success (in ANY project) is to DECIDE WHAT TO TRACK on your to-do list. This may seem obvious, but I see this mistake happening frequently.

Let’s say we have a 6 week course, with 6  main modules or lessons. What you DON’T want to do is create a list like this:

Tasks are too big

And that’s because it’s utterly of no help. The unit that we’re tracking is too big.

Think of what goes into creating a single lesson module: research, an outline, a 1st draft, a final draft, finding images, and so on. You need to keep track of things at a lower level – a finer granularity – in order for it to be helpful to you.

Why?
– As business owners, we tend to have small pockets of time to work on our projects, and although we DREAM of having large chunks of time to devote to a task to bring it from start to finish in a single session – that probably doesn’t happen all too often.

So we need to have a method to mark our progress point, so when we return to it, we can pick up right where we left off, and we don’t have the spend the time reacquainting ourselves with what’s done and what’s left to do.

We batch things. Batching is the time- and sanity-saver of small business owners. Doing a bunch of like-tasks together, all at once. Some days you’re into writing, somedays – when the words refuse to come out your fingertips – you’d rather organize, edit, research, or go troll the interwebs for images. It all needs to get done, so why not have your task choices sync up with what’s working for you that day. When you break projects into these smaller tasks, batching work together can be obvious and easy.

Given that, here’s a better list:

Long Task List

Ok, now we’re tracking tasks at a level that makes sense. Great.

However! I don’t know about you, but that looking at that list makes me die a little inside (especially since this is even just a small portion of the six-module list!) Sure it’s organized and specific. But, we can make this even more user-friendly.

Enter Trello.

Trello (trello.com) organizes itself differently and that difference is amazing. I recorded a quick video to explain how Trello’s features can make managing a project – with lots of moving parts – a total breeze.

(Can’t view the video? Click to watch it here on YouTube.)

Let me know what you think in the comments below. Do you use Trello? Do you have a tip to share? Leave it below.

For my advice & recommendations for managing all the content creation for your course, click here for my article on using Evernote.

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